PREPARATION


 

  • Checklist

    – Final checklist
    When you are ready to go you’ll need a reminder of what to take and what to do prior to departure. Here are some tips- review this a couple of months before you leave though, you may have visas and vaccinations you need to sort out!

    – Will you go?
    Will you go? We need to stay targeted on where you are going next. Complete this short questionnaire and let’s see what your intentions really are.
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  • Support
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  • Final inspiration
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  • Summary
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  • Accountability
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  • Your video
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Before you go checklist

 
Here are a few things which you might need to consider before you go. Let us know anything we have missed!

(Don’t forget to cross reference with the guidelines in module 5 on technology must haves).

Travel

  • Do you need a visa?
  • Do you need any vaccinations?

Find out more about visas (this is specifically from a UK passport point of view): http://www.fco.gov.uk/en/travel-and-living-abroad/travel-advice-by-country/
Find out about vaccinations: http://www.fitfortravel.nhs.uk/home.aspx

  • Is your luggage suitable?

The more you travel the more battered your cases will get, so it doesn’t matter too much what your suitcases are like as long as they have wheels! Don’t get anything too big, for everything you can fit into it, it will take you over the weight allowance for many airlines. Your laptop bag is important (see module 5 for a recommendation), padded and with wheels if you have more than one laptop especially.

Mail and messages

  • Do you need to redirect your post? Or do you need to arrange for someone to open business mail?
  • Have you arranged for your home/office phone to be redirected? Or have you set up an alternative office number?
  • Have you recorded a suitable answer-phone recording? Do you know the number to call in and retrieve messages?

Tip
Never use your home mobile phone abroad, it will cost a fortune!
Alternatively think about adding in a local sim card to your phone or buying a phone card.
We have used http://www.zaptel.com/ while in the USA before and could order online and access the phone card instantly.

Finance

  • Is your accountant/book keeper aware of your absence? Will you still be able to get financial information to them around important dates i.e. financial year end and VAT quarter?
  • Are your bills set up automatically i.e. standing order or direct debit?
  • Does your bank/credit card company know you will be out of the country? The more vigilant ones may put a hold on your card if it registers too many unusual transactions so give them a call so they can put a note on the system.

Home

  • If you have a burglar alarm does someone know how to switch it off?Does someone you trust have keys?
  • Will someone check on your property monthly/ fortnightly?
  • Are you going to turn off your fridge/freezer? Is your freezer fully defrosted before you go?
  • Will someone water your plants/ care for pets?

Admin

  • Do you have a note of all passwords you might need somewhere secure (and non identifiable by anyone else!)?
  • Have you photocopied your passports?
  • Have you details of your travel insurance?

Tip
We’ve used insureandgo.com for reasonably priced annual mutli-trip travel insurance cover for the last 5 years. You can also check out this useful post: http://www.foxnomad.com/2011/07/26/the-simple-answers-to-your-most-frequent-travel-insurance-questions/

  • Have you packed the paper copy of your driver’s licence (essential for hiring cars in many places)?
  • Have you got an international drivers licence (not essential but preferred in some countries)?
  • Have you arranged your car insurance to allow other drivers if you are doing home exchanges? (Some companies are pricey for this – we use http://www.tescobank.com/insurance/carins/index.html as one of the cheapest ways to insure extra people).
  • Is there someone you can leave with a key who can check your post? If they don’t have time to help more than a few visits, ask them to bundle it up weekly and send to a VA who can sort through what needs actioning, what ‘s junk and what’s important. They might also be really useful if you find there is a file or notes you need from your office which they can scan or fax over to you in emergencies.

Personal

Extra Equipment

  • Have you got a camera suited to your needs? Chargers? Batteries?

Tip
We use a Sony NEX 5 camera as many of our photos end up on our blogs and web pages. We also have a less bulky camera which will fit in waterproof bags for any water based trips you might take.
If you are a keen photographer a portable tripod might be handy – you can get small surface top ones (like on the right) which may work is a full sized one would be too bulky. http://intelligenttravel.nationalgeographic.com/2011/09/21/travel-photography-tips-what-should-i-pack/

Tip
With so many electrical devices to charge up it can be easy to overlook chargers plugged into the wall when you leave a hotel. It can also be easy to miss if these have vanished from your room before you leave (‘second hand’ ones are usually available in markets, whether the owner intended them to be there or not!)

  • Satellite Navigation – you can download many different versions onto your smart phone but make sure you have a holder to position it in – or a passenger to hold it!
    Wires – such as an HDMI cable if you want to watch downloaded programmes on a big TV.

Tip
Go through each item you plan to take with you and make sure you have the correct charging cable and connecting cable. In our experience you may not be able to get the exact cable in another country.

  • Headphones for Skype calls or listening to your favourite pod cast
  • Plug adaptors – even now we forget these sometimes!

Research

  • Get a brief overview of your new local area or country. What tours are there/ places of interest? What unique activities or sights?
    If you have a kindle or iPad download a lonely planet guide for the countries you will visit

What to pack

  • Not too many clothes! You will only wear your favourites so don’t waste space on things you are less keen on, leave space for new things you’ll love.

Stationary

  • Pens, pad of A4 paper, pocket note pads, paper clips, highlighter pen, post its notes.


 
Final do’s and don’ts

DO Use the safe in hotel rooms DON’T Forget the code you use! (don’t worry if you do this – the hotel will be able to get round it)
DO Make sure the water is safe to drink DON’T Think you will have to miss out if you don’t have appropriate clothing to visit a temple, many supply sarongs to wrap over shorts or shoulders if you haven’t brought anything suitable that time
DO Pack clothes you can wear in layers – even in a hot country you might end up travelling somewhere at higher altitude which will be cooler DON’T Eat salads or clean your teeth in water in a country where you can’t drink from the tap
DO Have a plan what work you want to get done and make sure you have all the resources you need DON’T Be unrealistic! You will be in a new place and will want to get out and enjoy it so don’t take on too much, sometimes the time off exploring will be just as beneficial to your business in terms of your energy and creativity than sitting in front of your laptop for days at a time

 
© 2015 Love Play Work